Administrative Assistant

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PrismHR’s Product Delivery (Engineering) team is recruiting for an administrative assistant, who will support our senior technology leadership, and by extension, a Product Delivery organization approaching 150 staff over 2019.  Primary duties involve calendaring for senior engineering leadership, meeting coordination, following up with staff on action items and deliverables, and facilitating training / orientation agendas for new engineering hires and contractors.

This position resides in our Hopkinton, MA headquarters, but involves occasional coordination among remotely residing employees, contractors and vendors.  


  • Manage calendaring and communications on behalf of senior engineering leadership, as needed.

  • Schedule and update meeting requests, sometimes on short notice, as well as ensuring any required logistical details are in place.

  • Maintain department organization charts and related materials; ensure all engineering staff are proactively scheduled in 1-on-1 and skip-level meetings per a predetermined cadence.

  • Create, edit and organize documents, spreadsheets, presentations, department policies and orientation material.

  • Coordinate and create training agendas for new engineering hires and contractors.

  • Assist engineering leadership in following up on action items and key deliverables.

  • Other related duties and side projects, based on experience and as time permits.


  • Prior experience in an administrative function at a high tech company, ideally with 1 or more years supporting Engineering leadership and/or a technology department.

  • Strong communication skills.  Written communications are mistake-free.

  • Proficiency with the following Google office applications in a business setting:  Gmail, Calendar, Drive, Docs, Sheets and Slides. Microsoft Office skills are a plus.

  • Excellent “business user” computer skills (MS Windows or Mac based).

  • Experience with process flow charting, organization charting and/or project scheduling software is a plus.

  • Exceptional organizational and time management skills.

  • High attention to detail and follow-through.

  • Multi-tasks well, and is flexible enough to deal with planned, short notice and unplanned needs with a great attitude.

  • Highly proactive; doesn’t wait for work to be assigned.

  • Enjoys working in a fast-paced environment.

  • College degree preferred.

PrismHR is an EO/AA/VEV/Disabled Employer
Diversity Candidates are encouraged to apply

Location: Engineering in Hopkinton, MA
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